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Each account must have a unique email address associated with it. Please contact us if you need multiple accounts with the same email address (i.e. related family members).

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Terms and Policy

Practice Policies and Fees

Thank you for choosing The Therapist for your counseling needs. The following information is provided in the fee schedule which is available online at www.CounselingAndLifeCoaching.com under Fees. 


Therapy Sessions Code (Most are Covered by Insurance)

15% Cash Discount for Private Pay

Assessment  90791                                     289.00   

Shorter Session 30-38 min 90832                130.00 

Regular Therapy Rate 40-50 min 90834      150.00 

Extended Therapy Rate 53 plus 90837        175.00 

Family Session Rate 90846-47                   150.00 

Group Session Rate per hour 90835             40.00 

AS/NT Spouse Therapy Group  session         25.00


Insurances Accepted

Blue Cross Blue Shield MN

Health Partners

MN Medical Assistance

Preferred One

South Health Country Alliance

U-Care

United Healthcare

Aetna

Medica

EAP

Out-of-Network (OON) Private pay


PLEASE NOTE: Insurance listed as out-of-network may not cover our services. You must verify with your insurance carrier whether services are covered, otherwise you may be responsible for the cash discounted rate. If your insurance is inactive you will be responsible for the full service fee.


Co-Pay

Co-pays are due at time of service and can be paid cash, check or credit card. There is a $35 fee for return checks.


Insurance Invoices

We can provide a Super Bill for clients with HSA or high deductibles insurance.


Letters & Agency Attestation Forms

The Therapist, PLC does not provide disability letters, companion pet letters, or letters regarding your ability to work, or any letters that would inform providers of your mental health history. You must discuss these needs with your medical or primary care provider. If a letter is required attesting the client's needs the therapist will provide it for a fee of $35 per one-page letter and $5 for each additional page. A fee of $35 will be assessed for any form completion request by any outside agency that is 1-2 pages long, and $50 for forms of 3 pages or more. Letters are only provided to clients who have been seen for 12 sessions or longer. Clients who have not established therapy will be referred to previous providers or their primary care provider to complete these forms, and the agency will be informed that the therapist is unable to provide a professional opinion (this includes disability determinations). Clients should take into consideration that when requesting letters of ability to work, disability, etc., the letters will reflect only the professional opinion of the therapist, which may or may not be favorable to the clients' case.


Records Requests/Retrieval

Minnesota Statute 144.292 allows providers to charge a retrieval fee for medical records sent to entities such as law offices, disability claims, and other organizations. While medical records requests will be fulfilled, there is an allowable 7 business days to fulfill the request, per Minnesota statute. Please see table below for retrieval fees.

Requesting Party                      Retrieval Fee      Per Page Fee

Patient/Client*                            $10                   $0.75

Social Security Disability              $10                   $0.00

Workers Compensation                 $10                   $0.75

Other Organizations                     $10                   $0.75


* When a patient requests a copy of the patient's record for purposes of reviewing current medical care, there is no fee.


Sliding Scale Fees 

Sliding fees are granted for a limited amount of sessions no more than 10 sessions in a 12-month period. Clients must meet income requirements. Please call to inquire and/or apply.


Childcare

We do not have child care and ask that if your child is not part of the therapeutic session, that you make arrangements for their care. Because it is a solo practice it is not recommended that the child remain on his or her own while you are in session. Past experience has proven that these sessions become ineffective due to the concern for the child. Because therapy is not effective it is recommended to simply reschedule.


Cancellations

24-hour notice is required for cancellations - If you have two (2) consecutive late cancels, not due to emergencies, you will be subject to a $25 fee. Two (2) no-shows without a call or contact will be referred to another area provider. If you are experiencing the flu, cold, Strep or similar illness we ask that you cancel your appointment so that other clients and the therapist are not exposed. There is no penalty for same day cancel in case of sudden illness or cold and flu.


Bad weather guide

If schools are closed--the office will be closed. An attempt will be made to contact you if the office is closed. Our priority is safety when traveling to your appointment for you and the provider safety.


Non-Payment

If you are unable to make a payment on your bill, please contact our office for possible payment arrangements. If your bill is 90 days overdue without payment, you will not be able to schedule further appointments, and your bill may be subject to late fees or turned over to collections for non-payment.


No Show

If two (2) consecutive appointments are missed without notifying the office, the regular scheduled appointments will be given to someone else and any remaining appointments will be cancelled. Your name will be placed on a list for available times and you may be referred to another area provider. Please call if an illness or emergency prevents you from making your appointment. This is an exception to 24-hour notice.


Court Appearance

Clients are discouraged from having the therapist subpoenaed. Though the client's attorney, who initiates the subpoena request is responsible for the court appearance and testimony fees, it does not mean that the therapist's testimony will be solely in in the client's favor. The Therapist will only testify their professional opinion and to the facts of the case.

The following fees apply for court appearances:

Preparation time (including submission of records) $220/hour

Phone calls $220/hour

Depositions $250/hour

Email or written letters $200/hour

Time required in giving testimony $250/hour

Mileage $0.54/mile

Time away from office due to depositions or testimony $220/hour

Filing a document with the court $100 (Plus court fees)

The minimum charge for a court appearance $1500

Any and all legal fees and costs incurred by the therapist as a result of the legal action.


PLEASE NOTE: A retainer of $1500 is due in advance. If a subpoena or notice to meet attorney(s) is received without a minimum of 48-hour notice there will be an additional $250 "express" charge. If the case is reset with notice of less than 72 business-hours, the client will be charged $500 (in addition to the retainer of $1500). All fees are doubled if the therapist has to postpone or interrupt plans to go out of town.

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